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If a request is made by a member of the media, the recipient of the request must notify the Sheriff.Īlthough no specific language is required to make a request, the requester must at least identify the records requested with sufficient clarity to allow the office to identify, retrieve, and review the records. If the records are readily available in an electronic format that can be e-mailed or downloaded easily, these should be made as quickly as the equipment allows.Īll requests for public records must either be satisfied or be acknowledged in writing within three business days following the office's receipt of the request. Routine requests include, but are not limited to, meeting minutes (both in draft and final form), budgets, salary information, forms and applications, personnel rosters, etc.

Routine requests for records should be satisfied immediately if feasible to do so. "Prompt" and "reasonable" take into account the volume of records requested the proximity of the location where the records are stored and the necessity for any legal review of the records requested.Įach request should be evaluated for an estimated length of time required to gather the records. Copies of public records must be made available within a reasonable period of time. Public records must be made available for inspection promptly. Public records are to be available for inspection during regular business hours, with the exception of published holidays. Public records are defined to include the following: Any document - paper, electronic (including, but not limited to, e-mail), or other format - that is created or received by, or comes under the jurisdiction of the Medina County Sheriff's Office that documents the organization, functions, policies, decisions, procedures, operations, or other activities of the office. All records must be organized and maintained so that they are readily available for inspection and copying. Consistent with the premise that government at all levels exists first and foremost to serve the interests of the people, it is the mission and intent of the Medina County Sheriff's Office to at all times fully comply with and abide by both the spirit and the letter of Ohio's Public Records Act and Open Meetings Act.Īll records of the Medina County Sheriff's Office are public unless they are specifically exempt from disclosure under the Ohio Revised Code. It is the policy of the Medina County Sheriff's Office that openness leads to a better informed citizenry, which leads to better government and better public policy. Email requests will not be opened if the sender's email address does not look familiar. Due to the threat of recent ransomware and computer viruses, it is strongly recommended that all public record requests be made by mail or in person.